Castle Print & Design

Commercial printing for businesses throughout the UK & Europe.

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Continuous Stationery

Continuous Stationery
  • Only Quality Materials
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Continuous forms are multi-parts ‘sets’, that are fed through a dot matrix printer. Each ‘set’ of the form, could be 1, 2, 3 or 4 pages that are crimped together and, using the familiar perforated strip down each side, are then fed through the printer.

The form is designed to work with your regular accounting software, such as Sage®.

If your form is to be filled out by hand, a delivery note for instance, then you only require a standard NCR (no carbon required) ‘cut sheet’ form. In other words, a regular form that has no tear-off perforated strip down the sides.

If this applies to you, then please see our regular Forms Print page.
Due to the widely variable options available with Continuous Stationery, we cannot publish prices in this section.

Continuous Stationery Easy Checklist

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Further Info

The most common size used for Invoices, Remittance Advice, Credit Notes etc. is 9½”wide x 11″deep. This form would tear down (after removal of the strips at the side holding the sprocket holes) to 8½” wide x 11″deep.

Most companies request their Terms & Conditions are printed on the reverse of the top part (this is usually the Customer copy and generally printed on a white top copy sheet). We would normally print the Terms & Conditions in a grey ink, so as not to show through the sheet and interfere with the all-important info printed on the face. If supplying us with your Terms & Conditions, a Word document is fine, as we’ll need to format the text to fit your form.

If the printing on the face of the sheets is the same on all copies, we call this ‘All Parts Common‘.

Sometimes Cross-Hatching (basically an image that blanks out part of the form) is used on one of the bottom sheets. The bottom sheet for instance could be exactly the same layout (common) as the sheets above but it may be titled Despatch Note and the boxes that hold the sensitive pricing information is ‘blanked out’ with cross-hatching. This means you do not need a separate form for your Despatch Notes which helps to keep costs down.

Continuous Stationery Forms can be designed in-house to any style or template you wish.

Proofs can be sent for you to check against existing forms or if you require one designed from new, then the easiest way is to print out a ‘dummy’ test sheet and we can design to fit that.

If you are using an existing Sage® or Pegasus® continuous stationery form, (in fact any form design can be replicated), and would like your logo and details added then this is very easy to do. Just send us a copy of your existing sheet and we’ll take care of the rest.

Some of the most common forms we provide in the continuous stationery section are:

Continuous Stationery

    • Invoices
    • Statements
    • Order Forms
    • Delivery Notes
    • Credit Notes
    • Remittance Advice
    • A4 continuous Letterheads etc.

1 or multiple colours and 1 part or multiple part sets.

We also supply Integrated Forms, i.e. continuous forms with removable peel-out labels.

Contact Debbie on 01202 736979 for more information.

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Setting up your office to use continuous forms

If you’ve never used continuous forms before then here’s how to get started:

Firstly you’ll need a dot-matrix printer, (also known as an ‘impact’ printer). This type of printer uses an inked ribbon and each character is in effect hammered onto the paper by tiny pins on the print head. The more pins on the head, the better the resolution (quality) of the final print.

dot-matrix_printer_1
Entry level is 9 pins but for regular use 24 pins will give better results. This impact creates enough force to make an impression through a few sheets of carbonated paper.

Software
To use a dot-matrix printer any software that allows you to print can be used (pretty much everything). You can load the printer with plain sheets, or sheets already printed with a form design.

If using a program such as Sage® for your accounts, then this will ship with many standard templates of different sized forms. For instance, an average invoice size is 11″ x 9½”. When the form has been printed you’ll be left with a perforated strip on the left and right edges, (with sprocket holes the printer uses for guiding the paper). These are usually torn off leaving nice clean edges. Each strip measure ½”, so the final size of the form will be 11″ x 8½”.

Statement/Remittance Advice Notes will be usually much wider, often with a vertical perforation allowing the remittance section to be removed at the client end which is hopefully posted back to you with a payment!

If using a program such as Sage® you will have the facility to modify all templates to suit your needs. The templates are populated with all the basic details you’ll need, however if you are having a form designed then much of the detail will be pre-printed enabling you to delete out the unnecessary bits in your Sage® template.

A4 Size
Many companies prefer to send out invoices on their letterheads, and an A4 size (after tearing off the sprocket strips) is available. In this instance we would use ‘micro-perfs’. With micro-perfs the holes that are used for tearing off the side strips are much smaller and closer together which gives a far neater effect so is perfect for continuous A4 letterheads.

Paper
When ordering continuous stationery for the first time, think carefully about how many ‘parts’ you’ll need. The top copy, which is usually white would probably go to the customer. The 2nd copy, (which could be blue, green, yellow or pink for instance) is usually filed with the customer folder, the 3rd part could be filed in accounts etc. so only order what you think you’ll use or otherwise you could end up throwing the bottom sheet away which is an unnecessary expense.

Keeping Costs Down
If your main stationery is produced in 2 or more colours, consider having your logo produced in 1 colour for invoices, despatch notes, etc. as this will greatly reduce the cost of your continuous stationery. Converting your logo to 1 colour is very easy, and there is usually no cost involved to do this on your behalf.

Artwork
It is recommended that unless you have professional software, such as QuarkXpress®, Adobe In-Design®, Adobe Illustrator® etc. it’s best not to attempt the design of the form yourself as this needs to be done very accurately. A dot matrix printer has fixed spacing between lines of text, and this needs to be factored in when designing a form. Programs such as Word®, Publisher®, Photoshop®, Gimp® etc. are not suitable for form design.

Continuous Stationery FAQ’s

Can you explain what you mean about spot colour and process colours?

For an in-depth explanation see here: Spot & Process Colours Explained

I’m not sure what spot colour has been used on my stationery. Can you help?

Yes. If you’d like to send us a copy of your business card, letterhead or any other item that needs matching to, we’ll find the Pantone® colour nearest to your sample and advise you. (Pantone® is a colour matching system used throughout the commercial printing industry).

If you need to send us an existing business card or letterhead etc. to match to, then please send to:

Castle Print & Design
Roman Print
262 Ringwood Road, Poole, Dorset  BH14 0RS

Tel. 01202 736979

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Will the colour(s) I see on your PDF proof print exactly as I see them onscreen?

Generally, no! Some colours are fairly representative whereas others are a long way off. The monitor you view your proof on is a device that mixes colours using red, green and blue (RGB). Without getting too technical, if your monitor has not been calibrated to display a Pantone® colour, then it’s unlikely you will see an accurate representation.

If choosing one or more specific spot colours (for branding purposes etc.) then it’s essential the colours are chosen from a printed Pantone® swatch, unless you know your screen is accurately calibrated.

An example – if you were to select Pantone® Violet in your graphics program, it’s very likely that this will show as a ‘blue’ onscreen. If you were then to look at Pantone® Violet in a Pantone® swatch you’ll see that the true colour is actually a rich purple. It follows that if you’d selected this colour for your design from what you see onscreen (blue), then it’s very likely that you won’t be happy with the final printed results (purple).

If you don’t have access to a Pantone® swatch or just need some advice before sending in your artwork, please contact Debbie on: 01202 736979 who will be happy to help.

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After you’ve received my artwork, will I see a proof?

Yes. We will first check your artwork onscreen and then create a PDF proof through our software and then email you the file for final checking. Press proofs are not available for business cards due to the expense involved in creating them, and are usually reserved for brochure/magazine work, or other colour-critical material.

Is Artwork/Design included in the price?

Unfortunately no. However, we do have a very experienced design team in-house who can help prepare any artwork required at a sensible and realistic cost. Whether it’s brochures, flyers, letterheads or even a company logo, we have the expertise required.

Legally, what do I need to put on my letterheads and other stationery?

Please visit this page for more info: Legal Stuff For Stationery

Can I see samples of your work?

Certainly!

Just telephone, fax or email us and we will gladly send you relevant samples.

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I don’t understand the jargon involved with forms. Can you still help?

Yes, no problem. The best way forward is to send us an existing sample of anything you need replicating. We will then contact you with expected costs and also to advise if it is possible to save money by keeping colour usage down on forms that are filed internally.

I use a non-standard form. Can you replicate this?

Absolutely, we do this on a regular basis for clients. Continuous stationery comes in a variety of sizes. Just contact us on: 01202 736979 to see how we can help.

Is delivery free for my continuous stationery?

Yes, delivery is included in all continuous stationery quotes.

I’d like to take advantage of ordering more than I need (to get a better rate) but don’t have the room to take the whole order. Can you help?

Yes, we can store your excess order at our premises until you need it. Just ask Debbie on 01202 736979 for details on this.

Do Castle Print & Design offer a trade printing service?

Yes, we do and have done for many years. All packages are delivered in plain boxes by a standard courier service, direct to yourself or your client. We can also apply your own labelling to any packages.

For further details please see here: Trade Printing Service

 

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Paper Sizes UK
Envelope Sizes UK
Glossary of Print Terms UK
Spot & Process Colours Explained
Legal Requirements - Stationery
Copyright Information
Trade Printing Service

Castle Print & Design

in partnership with
Roman Print
262 Ringwood Road
Poole, Dorset
BH14 0RS
Tel: 01202 736979
Email: sales@castleprint.co.uk

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Bleeds explained

Basically, a bleed is artwork that goes over the edge of the printed sheet.

If your design needs to have a bleed then it’s important to allow 3mm overlap (see image A below). As the letterhead will be printed on oversize material (SRA4), this gives the guillotine operator a chance to cut into the artwork and produce a good finished letterhead. (see image B below).

A
How to design a letterhead fig. 3
B
How to design a letterhead fig. 4

Why do we need a bleed?

If the artwork ended at the edge of the sheet and the guillotine cut was only 0.5mm out, then we could end up with an unsightly thin white strip down one edge of the sheet, which is not ideal.

Also, if there is a large stack of paper on the press, with the best will in the world there will be the odd sheet that doesn’t get fed through the press 100% accurately so if a bleed hasn’t been put in place this could cause issues.

Extending the artwork over the edge of the sheet allows for a little leeway when it comes to the time for trimming.

If you’ve set your workspace for A4 and intend to use bleeds then, depending on what software package you are using you may need to set the workspace to oversize A4 (SRA4), which measures 225mm x 320mm.